POSITION: Digitization Clerk
DEPARTMENT: Finance
CLOSING DATE: September 25, 2023 at 4 PM
Under the direction of the Finance Administrator the Digitization Clerk is responsible for assisting Long Plain First Nation (LPFN) in its effort to go paperless.
Key Responsibilities
- File all payables for all government entities ensuring all required information is present.
- Scanning and digitization – preparing records for digitization; separating a variety of records, preparing paper documents for digitization, removing staples, binding, and removing paperclips.
- File uploading – performing quality control to ensure documents are scanned correctly with clear images and entered into our internal database.
- After digitizing, file physical documents in our filing system or destroy as per policy.
- Must be able to bend and lift filing boxes and folders continuously.
- Ensure strict confidentiality of financial records.
- Perform related clerical duties, including word processing, filing, faxing and photocopying.
- Receptionist duties when needed.
- Other duties as assigned and/or outlined in the job description.
Qualifications
- Grade 12 Diploma or equivalent.
- Equivalent combination of education and experience may be considered.
- Minimum one (1) year office clerical experience in handling physical documents such
- as photocopying and scanning documents.
- Experience working within a First Nations community preferred.
- Basic skills in business tools/applications/processes (e.g. word processing, e-mail, keyboarding, basic information management conventions).
- Adhere to deadlines and have the ability to handle sensitive material in a confidential and professional manner.
- Strong problem solving and organizational skills.
- Ability to work independently and build effective relationships.
- Sounds judgement, analytical and decision-making skills.
- Must have proven ability to communicate effectively both orally and in writing.
- Knowledge of Indigenous culture, traditions and fluent in a First Nations language would be an asset.
- Ability to function effectively as a team member.
- Work flexible hours.
Conditions of Employment
- Valid Manitoba Class 5 Driver’s License and access to a reliable vehicle.
First Nations applicants are strongly encouraged to apply.
We thank all who apply and advise that only those selected for an interview will be contacted.
Interested applicants are invited to forward a cover letter, resume with two references to:
Human Resources – Email: [email protected]
