POSITION: Administrative Assistant – Casual
LOCATION: Health Centre, Long Plain First Nation
CLOSING DATE: Open Until Filled
Under the direction of the Health Director the Administrative Assistant is responsible for providing a wide range of comprehensive administrative functions and support for the Health Director and department.
Key Responsibilities
- Answers telephone and electronic enquiries, relays telephone calls and messages.
- Typing memos, letters, reports, and correspondence upon request.
- Proofread letters, memos, notice forms and other necessary documentation as required.
- Ensuring all incoming faxes are delivered immediately.
- Pick up, record, manage, and drop off incoming & outgoing mail.
- Recording minutes of meeting upon request.
- Order office supplies.
- Operation of computer equipment such as computer, photocopier, fax machine, postage machine, typewriter, calculator, and switchboard.
- Attends to out of office deliveries and pick-ups of required items.
- When requested, coordinates meetings and meeting spaces.
- Manages spreadsheet information and ensures that it’s kept current.
- Other duties as assigned and/or outlined in the job description.
Qualifications
- Graduate of a recognized business/office skills program or Administrative Assistant Certificate from a recognized college or technical institute.
- An equivalent combination of education and experience may be considered.
- At least two (2) years’ experience in an administrative role.
- Strong problem solving and organizational skills.
- Ability to effectively and efficiently handle multiple and complex tasks.
- Ability to gather data, compile information and prepare reports, minutes.
- Experience utilizing a variety of computer applications at an advanced level, such as Microsoft Word, Excel, Outlook, PowerPoint, and database systems with demonstrated accuracy, typing speed of 60 wpm.
- Able to adhere to deadlines and have the ability to handle sensitive material in a confidential and professional manner.
- Ability to work independently and build effective relationships.
- Sound judgement, analytical and decision-making skills.
- Must have proven ability to communicate effectively both orally and in writing.
- General knowledge of the LPFN structure, administrative programs, and services.
- Knowledge of Indigenous culture, traditions and fluent in a First Nations language would be an asset.
- Ability to function effectively as a team member.
- Must be able to travel as requested.
- Work flexible hours.
- Must be in good physical and mental health.
Conditions of Employment
- Valid Manitoba Class 5 Driver’s License and access to a reliable vehicle. Satisfactory Criminal Record Check, Clear Child Abuse Checks.
We thank all who apply and advise that only those selected for an interview will be contacted.
Interested applicants are invited to forward a cover letter, resume with two references to:
Human Resources – Email: [email protected]
