Administrative Assistant
Long Plain Administrative Building
Full-time, Permanent
POSITION SUMMARY: The Administrative Assistant will be responsible for providing a wide range of comprehensive administrative functions and support ensuring the efficient operation of Long Plain First Nation. We are seeking a skilled individual responsible for providing strong, reliable administrative support to the Tribal Administrator.
DUTIES INCLUDE:
- Must be able to follow, and take direction from the Supervisor, in which is the Tribal Administrator, and meet tasks and deadlines as requested.
- Perform a variety of administrative and clerical activities.
- Electronic filing & uphold electronic filing systems; as well as maintain electronic and paper filing systems.
- Attend to walk-ins, incoming calls, mail, fax and general office filing, scanning, mailing, arranging for couriers, etc. in a professional and courteous manner.
- Manage and coordinate multiple calendars.
- Work collaboratively with other team members and leadership.
- Type out various types of memos, letters, reports and correspondence upon request, and must be done in a efficient, effective, and time-sensitive manner.
- Record minutes of meeting upon request in a timely manner.
- Maintain and order inventory supplies by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
- Coordinate, book meetings, arrange/book the meeting spaces appropriately, as well as organize and set up events as per direction from the Tribal Administrator.
- Other duties as assigned.
QUALIFICATIONS:
- Graduate of a recognized business/office skills program or Administrative Assistant Certificate from a recognized college or technical institute.
- At least two (2) years’ experience in an administrative role.
- Equivalent combination of education and experience may be considered.
- Experience utilizing a variety of computer applications at an advanced level, such as Microsoft Word, Excel, Outlook, PowerPoint and database systems with demonstrated accuracy.
- Must hold a Valid Class 5 Driver’s License, and access to a reliable vehicle.
- Must be a punctual, reliable, hard-worker, with great attention to detail.
- Ability to effectively and efficiently handle multiple and complex tasks in a time-sensitive
- Must be able to travel as requested, and work flexible hours when needed and approved.
- Satisfactory Criminal Record Check, & Clear Child Abuse Check; receipts will be acceptable until originals are returned & submitted to HR.
COMPETITION NUMBER: 20240005
Applications will be accepted until the position has been filled.
Please submit your cover letter & resume indicating Competition # to:
Human Resources Department
Long Plain First Nation, 111 Yellowquill Trail East
Long Plain Reserve No.6, MB R1N 3B7
PH.: 204-252-2731
E-mail: [email protected]
This opportunity is open to all applicants; however, first preference will be given to qualified citizens of Long Plain First Nation or applicants of First Nation Ancestry. We thank all those who applied, but only those selected for an interview will be contacted. For the full job description, please email [email protected] to request a copy.
